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Must Have Accounting Equipment For Small Businesses | The Best Receipt Scanners for Businesses And Home Offices

Scanning and expense tracking for your company

If you have gotten tired of trying to keep track of your receipts for your business, you need a scanner to convert them into digital files. Having your expenses tracked digitally makes it easy when tax season comes around or when you are creating a budget for your business. Receipts are easy to lose track of and you might have gotten tired of trying to read them once they have gotten folded, crumpled, or even wet.

Keeping your receipts securely stored where they can be found when you need them is important for any business. These handy scanning devices will make it simple for you to know just how much you spent on every business item you have purchased throughout the year and you will not have to keep a folder full of messy receipts on hand to back up your scanning efforts.

Product Comparison Table: Best Receipt Scanner for Business

Title
Price
Rating (Amazon)
Best in class
Buy
$$$
4.5 stars
Best product
$$$
5.0 stars
Best value product
$
4.0 stars
Cheapest product
$$
4.0 stars
Best for mobile scanning
$$$
4.5 stars
Best for small business

Best Receipt Scanner for Business

Receipt scanning is important for any business. Converting your paper receipts to useful digital files is important for any business. Getting rid of your sloppy folder full of paper receipts will make your life much easier at tax time and it will also help you to make sure that you can complete returns or warranty work as needed too.

Canon imageFORMULA R40 Office Document Scanner For PC and Mac

Product summary: This is a really nice scanner that offers you easy access to lots of great features and functions for your business use. You will be able to connect to this machine with ease and you can scan 60 sheets into a file at a time. These files can be used to automatically make reports, combined documents, and more. 

This scanner is a great size and you can trust it to create high-quality files while scanning single-sided or double-sided. You will be hard-pressed to find a scanner of this quality for this price and you will love that you can do so much with this unit for your business at such a great price point.

Advantages

  • Great price point
  • Lots of great features
  • Easy to connect to

Disadvantages

  • Some people do not like the included software

Verdict

This is a quality product that you can use to rapidly scan all kinds of different documentation with ease. You can set up lots of different custom functions with this machine that will save you time and help you to get the maximum efficiency from your scanning. Being able to scan with ease is important when using a scanner for business purposes and you will be glad that you chose this machine for your receipt scanning needs if you have a lot of documents to handle each day.

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Epson RapidReceipt RR-600W Wireless Desktop Color Duplex Receipt and Document Scanner with Receipt Management

Product summary: This is a great choice that offers you superior value for your money. You will get excellent receipt management software along with your purchase and you can easily scan and collate all of your receipts with these tools. This is a great choice if you need to scan a lot of documentation each day because this machine can scan both single-sided as well as double-sided.

You will be able to categorise receipts and create automated file storing as needed. This is a great time-saving device that will allow you access to lots of time-saving benefits along with normal scanning functionality as needed.

Advantages

  • Easy to use and set up
  • Lots of features and functions
  • Quality included software

Disadvantages

  • Price point might be a little high for some users

Verdict

This is a very nice machine that will take care of your scanning needs with ease. You can create files both large and small with ease and you will be able to set lots of custom features and functions up to help you to save time. This is a great choice if you want access to a quality storage software as well as a great scanner.

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Portable Scanner iSCAN 900 DPI A4 Handheld for Business, Photo

Product summary: This is a great choice if you want an affordable scanner that you can use for travel and for scanning on the go. You can also use this scanner in your business location if you wish because this unit is very effective. You will be able to scan in various resolutions and you will also be able to set some automated functions for your convenience using this device.

This scanner can be used with various operating systems and softwares and you will be able to connect to it with ease using a USB. You can also download the scanned documents you have created using the SD card inside the unit.

Advantages

  • Easy to use and set up
  • Quality scanning 
  • Simple to connect to and to download from

Disadvantages

  • Might be too small for some needs

Verdict

This is a handy and convenient little device that can deliver excellent quality scanning for your needs. You can scan on the go, while you are on business trips, or even in the office if you don’t want to have to use a large machine in your workspace. This is a very effective scanner for the price point and it will take care of your scanning jobs without issue despite its small size.

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Epson RapidReceipt RR-70W Wireless Mobile Receipt and Color Document Scanner with Complimentary Receipt Management

Product summary: If you need access to mobile scanning that is reliable and highly effective, this is the right machine for your needs. You can scan very quickly with this device and you will get quality results with ease every time. This unit comes with its own complimentary receipt management product and you will save a lot of time when you use this scanner while you are travelling or working in different locations. 

The automatic feed function on this device is very accurate and reliable. This scanner will not jam and it will not create blurry or messy scanned files. This is a great choice to help you to stay organised on the go and you will love this device for your scanning needs when you are out of the office.

Advantages

  • Quality scanning results
  • Simple to use
  • Effective and fast

Disadvantages

  • Might be too small for some needs

Verdict

This is a very effective portable device that will take care of your scanning needs when you are out of the office. You will be able to scan quickly and reliably with this document scanner and you will love that it is so simple to make quality pdf files with this device on your side. This is an affordable and effective scanner that comes with its own software to make your scanning processes simple and painless even out of the office.

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Canon imageFORMULA RS40 Photo and Document Scanner – for Windows and Mac

Product summary: This receipt scanner is a great choice for quality black and white and colour scanning for your business. This machine will scan documents and receipts quickly and reliably and you will love that you can put up to 40 sheets of documentation through this unit at a time with ease. You will also like working with the included software that allows you to use barcodes and other custom settings to create automated processes for your scanning and storage needs.

This is a very well-designed and easy to use machine that can work perfectly with your PC or your Mac. You will have no trouble adding this machine to your business use tools and you will have a great experience every time you use this unit for your scanning needs.

Advantages

  • Easy to use
  • Simple to connect to
  • Quality software included

Disadvantages

  • Price point might be too high for some

Verdict

This is a very well-made and durable scanner that can rapidly scan and collate documents for storage in various ways. You can use the included software for your storage processes or you can choose to drop off your files in shared storage, a database, or upload receipts to TurboTax and other softwares.

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Receipt Scanning is An Important Business Need

Receipt scanning is important to track your business expenses and for tax purposes. You will want to have all of your spending recorded in virtual files so that you can get the right write offs and you can account for items that you have purchased for your business throughout the year. These receipt scanners will take care of your need to create virtual files with ease so that you can get right of your paper receipts.

Written by hassan

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