The Best Project Management Software for Individuals: Buyers Guide & Testimonials

Every company that wants to be successful has to be able to manage their workflow. Planning, coordination and delegating roles correctly are all essential for project success. Time management and open communication between team members are also necessary for a successful project. Project management software can help individuals in ensuring that their project is a success.

Looking for specific features? Explore our comparison tooling.

At a glance:

Best Overall

✅ Endlessly customizable and quite powerful

✅ Supports automations, input from web forms, proofing and approvals.


✅ Planning and setting objectives with the team.

✅ Flexible and customizable in terms of setting up a workflow.

Best invoicing

✅ Can manage both projects and ongoing work.

✅ New intelligent features flag projects at risk of slipping.


✅ Keep an overview.

✅ Extensive customization of virtual workplace.


✅ Great customization options.

✅ Billing and invoicing included.

✅ Free account available.

How to choose the best project management software for individuals?

It is possible to plan and manage projects, allocate resources, monitor activity and complete projects on time and within budget by using project management software. It’s critical to have the right tools in place to keep projects on track and meet deadlines. Organizations may perform more efficiently and cooperatively, whether in a remote or on-site context.

Every project’s success depends on its ability to effectively manage its resources and money. Everybody in your firm will be working toward the same end result because you have a strategy in place to fulfil your company’s strategic objectives. Having reasonable expectations about what you can expect and when you may expect it might also help you avoid disappointment. Projects may be completed on schedule and on budget if the right information and management capabilities are in place.

When selecting a project management software for your product’s development, there are a number of aspects to consider. Knowing what the software requires and how you will meet those requirements is essential to getting started. The success of any project is directly tied to the aspirations and desires of its intended audience. Consider the limitations of your project as well as the programme you want to make use of. When picking any management software, there are a few fundamental aspects to bear in mind.

  • Price: In terms of cost, you’ll want to see whether the item falls within your budgetary parameters. When planning a project, it’s critical to take into account both the tool’s price and the amount of time it will save you, because time is a critical component of project success. With that in mind, you may compare the tool’s features to those of other similar tools to see how much value you get for your money. It’s important to think about how much time and money a good software may save your organisation each month.
  • Sharing and Collaboration: In project management, the most essential goal is to make information interchange as simple, clear, and routine as possible. The tools you choose will be heavily influenced by the milestones you set for yourself and the people you share them with. For a project that requires extensive communication, you may want to consider the product’s amount of sharing and cooperation.
  • Integrations: All systems must be interconnected in order to increase output and data integrity. Reduce the complexity of inter-system interactions in order to minimise the effect of system changes. This is something to keep in mind as a project manager.
  • Ease of Use: When utilising project management software, it is the user’s objective to increase productivity by making the process as simple as possible. For projects, simple or at the very least quick-to-learn project management solutions are essential. Using simple software may speed up the process and reduce the time spent on each individual activity. You’ll either stick with a product if you have a positive user experience or you won’t.
  • User Count: Depending on how many people utilise the project, it might have an impact on the final cost and result. Choosing a project management software platform should take into account the project’s current and future scope. Per-person expenses may be required for large projects or quick expansion.
  • Time: Using project management software may save you a lot of time and money. It is possible that a piece of software, despite its initial high cost, may end up saving you money.

It’s critical to think about your project’s components and desired goals while selecting project management software. Take time to consider how you’ll communicate, how you’ll conduct yourself, and what decisions you’ll make, as well as how much money you’re willing to spend. As you design your project, avoid utilising a tool that doesn’t satisfy all of your needs.

Best Project Management Software for Individuals

Smart Sheet Review: Best overall Project Management software

If you want to build a project management system from scratch, Smartsheet includes all the features and tools you’ll need. Those who like spreadsheets will feel at home with Smartsheet.

When it comes to creating reports from many sheets, it is simple and scalable for agencies of all sizes because of the adaptability of the programme. Using basic “to-do” list-style reporting, each user may view just the activities and customers that are important to them at any one moment.

On each row of the spreadsheet are features such as attachments, notes and chat options that allow team members to communicate efficiently. Organizing and maintaining a big quantity of specific data is a breeze using Smartsheet.

Project management and monitoring progress on current projects are two of Smartsheet’s most popular capabilities. A company’s growth may be accelerated by using this strategy. Tasks and activities may be accomplished more quickly with a user-friendly interface and flexibility. Using Smartsheet, you may display critical metrics and other data in an attractive visual way.

Monday Project Management Review: Most user-friendly

As a result of its intuitive design and ease of use, is a terrific resource for anybody involved in a project who needs to evaluate material, provide feedback, or exchange ideas with others.

You’ll get email notifications and be able to get in touch with a variety of government departments when you use It helps you concentrate your work by showing you the forthcoming deadlines.

If you’re looking for a solution that works for everyone, check out In addition to CRM, it provides tools for managing projects, keeping track of finances, and keeping track of administrative responsibilities.

From individual workspaces to whole teams and even individual boards, this project management software will allow you to access whatever you need. Columns can hold a wide range of information. It is possible to add new areas, follow active projects and become engaged in them using existing tools.’s templates allow you to construct processes without having to start from scratch. Making new papers in the same manner as old ones is made easier by using templates. offers free templates for project portfolios and team management. To meet any project,’s templates may be adjusted.

Wrike Review: Best invoicing

Wrike is one of the most widely used project management tools because of its focus on marketing, advertising, and professional services teams. Companies of every size, in any sector, may take advantage of its strength and adaptability.

Wrike enables real-time updates, dashboard sharing, and document uploads and downloads. Wrike is the industry standard for project management and reporting. It is possible to customise dashboards and budgeting tools to match your individual needs, making them simple to use.

Use Wrike to collaborate on a broad variety of projects and come up with new ideas. From corporate strategy to individual product development, Wrike’s project management software has grown into a strong tool. Because of an increase in internal communication and file sharing, inter-departmental collaboration has grown.

Organizations use Wrike in part because of its versatility and ability to foster collaboration among several stakeholders. To manage a team, Wrike may also be used for product development and project management. File-sharing and communication tools have made it easier for people to collaborate. Wrike’s unique features now allow businesses to more easily plan and budget.

ClickUp Review: Most comprehensive

Additional corporate operations like marketing, sales, and more may be tracked in real time through dashboards in ClickUp’s cloud-based collaboration platform. ClickUp is a great tool for optimising processes in the construction and building industries.

Compliance, finance, accounting, job delegation, and project management may all be handled using ClickUp. A to-do list and a reminder list may help you remember important details, such as upcoming objectives and financial allocations.

This application works nicely with Slack, G Suite, Dropbox, and other helpful apps, and you won’t find many other possibilities with such reasonable cost. The free plan includes all of their capabilities, while the subscription plan costs $5 per month per user and includes more calendar tools as well as other essential features such as Wikis. This is a powerful solution that includes all of the project management tools you might desire and more.

Customers may use ClickUp to keep track of all aspects of their online business in order to accomplish their project management goals. Pop-up notifications and email follow-ups are also supported. It’s one of the greatest options in terms of accessibility. Accounting, website creation, marketing, and asset management may all be done under one roof.

Teamwork Review: Most affordable

Working on projects and managing daily activities is made easier with the Teamwork Project Platform. It’s a useful tool for managing projects. Teams may interact from any place because of its user-friendly design and versatility. Everyone gets access to the most recent state of each project in the folder, which is accessible to everyone.

Furthermore, any member of the group may be allocated duties and subtasks. In order to keep track of results and performance, any management team may benefit from precise report extraction and simple integration.

Pricing for Teamwork ranges from free to $18 per month. It’s a win-win situation for the overwhelming majority of its customers. 

To meet the demands of its customers, organisations may leverage teamwork as a flexible platform. You may use it to complete all of your goals and make key choices throughout the course of the year. It’s simple to use because of the intuitive user interface. There is no need for complex preparations to see how each project is progressing on the dashboard. It’s a great place to work if you’re a software developer because of the friendly atmosphere.

Zoho Review - Honourable Mention

The ability to centrally manage all of an organization’s many projects, promotions, employees, and tasks is one of the many advantages of using project management software. Project management software is essential for managers and supervisors who want to keep their teams and organisations moving ahead.

Zoho is totally configurable, which means it can be shaped and adjusted to fit the needs of your organisation. It’s simple to use, understand, and modify, plus it comes with fantastic customer service.

It’s easy to keep track of everything in a Zoho project because to the excellent database. When compared to other options, it is one of the most cost-effective options. You may quickly integrate the product into any environment by using an integrated project module.

This is a terrific option if you’re seeking for a huge quantity of high-quality connections. The charting capabilities of this programme allow you to automate a wide range of tasks.

Summary - The best project management software for individuals

Organizations may benefit greatly from project management software since it enables them to centrally manage all of their projects, campaigns, resources, and activities. As a result, the success of their teams and organisations is dependent on the use of project management software.

Smartsheet makes it very simple to create a new workspace that is specifically customised to the requirements of a particular user. Smartsheet’s forms make it simple to collect information from your team. Not only that, but it may also be used in a variety of ways and be widely disseminated. Having the flexibility to print many sheets and reports at once, as well as simple alternatives, makes working in groups more doable.

If you’d like another option, have a look at the list below:

Monday Project Management

A private or public board may be created for your organisation using depending on the choices you choose. You and your team may work together to develop a board that is specific to your project using


Dashboards, gantt charts, and list views are some of the software’s many features. It is more probable that your product will be talked about if it includes these kinds of characteristics. It’s also simple to keep everyone updated on the project’s progress. The use of tags and an inbox simplifies the project management process.


Planning and scheduling activities is a breeze with this project management tool. In addition, this programme has great tools for teamwork and information exchange. To keep track of the project, a huge group may utilise this software. Other than the ability to create Wikis, this application offers other useful integration features that aren’t found in any other Wiki-related product at the present.


As a result, both projects and independent contractors may be kept tabs on. Make shared calendars that everyone can access with this software to keep track of how many hours you’ve put in. This is a clever way to keep track of project progress and make it easy for others to assign tasks and duties. Using the same user interface as this company’s management solutions, other tasks may be tracked.


Zoho is the only app on our list that can easily interface with other apps. Assigning and removing tasks, as well as incorporating third-party solutions, are all made simple with the widgets. Using this software, you may customise the data display for each activity.

You may save a great deal of time by centralising all of your project-related information. When compared to this new strategy, the old way of managing projects will seem ineffective. If you utilise the best project management software, your day will be a lot easier.

Before making a final decision on a software package, take advantage of a free trial to ensure that your engineering duties are completed to a high degree.

Project management software for individuals FAQs

Why is project management software important?

Project management software is very helpful to track all of the steps of the projects that you are managing. You will be able to see all of the stages and steps of your project as well as the tasks that have to be completed within each stage when you use this kind of software. This is an important product for project management because everyone working on the project will be able to see everything they need to know about it at a glance. Being able to create shared timelines, calendars and tasks can be very helpful for any kind of project.

What are the uses of project management software?

This kind of software tool is made to help businesses and groups track tasks, timelines, calendar activities, and more in one location. Project management tools help large groups to collaborate more effectively and to maintain communication during all of the stages of the tasks that need to be done for a job. These kinds of tools can also help with invoicing and billing and they can help with communication with vendors and freelancers.

What are the types of software management for projects?

Most project management software tools are designed to track deadlines and work that a group is sharing. This can mean that freelancers, vendors, and other external workers can use the tool as well as internal team members. The other kind of software tool for this need is one that allows for invoicing along with project timeline management and team collaboration. Most of these tools will be made to offer all of the same features but invoicing and time management tools are typically only included in some of these softwares.

What are the main characteristics of software for project management?

These softwares are made to offer timeline management tools, task creation, and management tools, project widgets that allow for document links and uploads to be shared, and they offer shared calendars. The best of these tools will also allow invoicing and billing management. You will be able to track every kind of action that is needed for your project to be a success.

What are the types of activities in project management?

Project management requires sharing information with other team members and as a project manager, you must be sure that every aspect of your project is completed correctly and on time. Project management also requires invoicing and billing and work with freelancers and external workers of all kinds. The right project management software will make it possible to track all of these activities with ease in one location. Being able to share all the relevant information and timelines for a project in one location is critical to its success.

What are the Key Features of Project Management Software?

Project management software offers all the tools and features that are needed to manage a project with ease. You will get access to shared calendars, timelines that help track deadlines, sharing locations that allow for link sharing, access sharing, and document downloads. You will also get chat and discussion functionality that allows for everyone to talk about who needs to do what within each task. Task creation and management is also a part of these tools and with some of these softwares you can even track invoicing and billing.

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